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Have Committee Meeting
Conference Call @ 6 pm EST Topics:
Roles & Responsibilities
Timeline
Next Team Meeting -
Initial Budget Draft-AJ
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Initial Correspondences Go Out-SS
Initial email:
Lets them know the reunion is in the planning process. Identify committee members. Include PayPal account info. Include targeted Month of reunion. Will follow up with information shortly. Leave contact information. Request their contact info and 2 other people they know. What would they like to see/have for the reunion? Interesting facts about them!
Media & Correspondence team: Start creating contact database. Plan to update website with new information every month -
Identify Reunion Venues-JY
Identify venue for cocktail party, reunion, picnic
Know what the deposits, costs will be -
Budget Finalized-AJ
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Ticket Price & Venue Available on website
Reveal ticket price which includes:
all food and drinks (not alcohol)
entrance to all events (except fundraisers)
PayPal Account info also available -
Sponsorship/Fundraising-JY
Sponsorship letters drafted:
corporate local companies, vendor sponsorships -
Post on Big Ike Website-SS
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Identify Vendors
Identify DJ, Caterer, Body Art, Henna Artists, photographer, videographer, ice sculpture etc. If we plan to do Beauty & Barber Day, identify the venue -
$$ Pulse Check-Treasury
Should have 1/3 of the budget in the account
Determine if we need to make additional fundraiser/sponsorship plans -
Reserve Picnic Venue
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Basketball tournament Fund Event-JY
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PR/Media Advertisements
Post reunion in local newspaper articles, online local news sites, etc -
Pay Vendor Deposits
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fundraiser Event-JY
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Start Program Book Design
Design layout -
$$ Pulse Check-Treasury
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Fundraiser Event-JY
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Fundraiser Event
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Complete Reunion Program
Have Reunion Program book information completed with sponsor logo/ad information -
Program Book Printed
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Throwbacks from Wayback!!! Cocktail Party
Start at 8:00 pm
End at 3:00 am -
Official Reunion Party
Party starts at 7:30, ends at 2:30 am -
Time to Say Goodbye Brunch
Start at 10:30 am
End at 1:30 pm