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Conference Call @ 6 pm EST Topics:
Roles & Responsibilities
Timeline
Next Team Meeting -
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Initial email:
Lets them know the reunion is in the planning process. Identify committee members. Include PayPal account info. Include targeted Month of reunion. Will follow up with information shortly. Leave contact information. Request their contact info and 2 other people they know. What would they like to see/have for the reunion? Interesting facts about them!
Media & Correspondence team: Start creating contact database. Plan to update website with new information every month -
Identify venue for cocktail party, reunion, picnic
Know what the deposits, costs will be -
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Reveal ticket price which includes:
all food and drinks (not alcohol)
entrance to all events (except fundraisers)
PayPal Account info also available -
Sponsorship letters drafted:
corporate local companies, vendor sponsorships -
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Identify DJ, Caterer, Body Art, Henna Artists, photographer, videographer, ice sculpture etc. If we plan to do Beauty & Barber Day, identify the venue
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Should have 1/3 of the budget in the account
Determine if we need to make additional fundraiser/sponsorship plans -
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Post reunion in local newspaper articles, online local news sites, etc
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Design layout
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Have Reunion Program book information completed with sponsor logo/ad information
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Start at 8:00 pm
End at 3:00 am -
Party starts at 7:30, ends at 2:30 am
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Start at 10:30 am
End at 1:30 pm