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Period: to
Time span before event
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Prepare attendee list
Prepare the list of attendees and create a group mailing list for email. -
Site Visit
Visit the site of the event to ensure that it is the right fit for the event prior to mailing out invitations. -
Prepare agenda for Event
Prepare the agenda for the event. Make sure that all vendors will be present and that all they will have all the materials needed to set up their booths. -
Confirm all activites
Confirm with all vendors that they are ready and confirm the activities they will be providing for the guests. -
Confirm that event location will be available and pay venue
Confirm with venue and pay for the venue. -
Send all invitations to attendees that RSVP'd
Send all the invitations out to the attendees that RSVP'd for the event. -
Travel accomadations
For outside vendors, will confirm their flight schedules and accomodations. ME Productions will not be providing travel and accomodations, however, will need to confirm that vendors will be traveling to confirm their attendance. -
Supplies
Confirm that all supplies for event including nametags, signs and handouts are being shipped. -
Review costs and budget
Review final costs and prepare budget report. -
Deliver supplies to event venue
Deliver the supplies to the venue. -
Event Day
Day of event.