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Begin process to obtain COIs for ALL local and Nat'l sponsors (regardless of if they receive onsite benefits)
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Concert Series show specific approvals: clear understanding of shows approved for locally sold concert series sponsors, confirm media is running for approved concert series shows, check to make sure sponsor is added in social post text if not on the ad unit creative, etc. Refer to the Concert Series Master for most up to date CS approvals.
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Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log
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ad unit (300x250 for most clients) on LN.com, logo on concert calendar on LN.com VDP, logo lockup on TM.com VDP, etc. If incorrect, please submit your order via the 2023 Venues Sales Insertion Order
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family-of-sponsors, ticket confirmation email, Lawn NITs on seating chart, VIP Club NIT on VIP Club upsells during ticket purchase process, etc. If incorrect, you can remove the ads via the 2023 Venue Sales Insertion Order
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LN.com, TM.com, HOB.com, C/T websites, confirmation email ad inclusion, Lawn NIT on venue seating chart maps, VIP Club NIT inclusion in the ticket purchase path if VIP Club access is being sold as an upsell option, etc. If incorrect, please place your order via the 2023 Venue Sales Insertion Order
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For week of 1/15/2024
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Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log
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Confirm with Ticketing Associate that contractual sponsorship ticket holds have been put in place with box office (before first on-sale) in order to fulfill contractual ticket commitments. This is key to be prepared for major on-sales happening that sell out. Confirm with box office how long the holds are for. Have you talked with your TA about sending ticket pricing to your clients so they can make fast decisions and you can get orders in TRC ASAP?
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Connect with Ticketing Associate to update (or make if needed) TRC Business Account for Sponsor with all applicable ticket type opportunities + add Mia or Lauren
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For week of 1/22
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Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log
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Create onsite grid template (to note which sponsors will be onsite at specific concerts) per venue once confirmed
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Submit Shirt Size for uniform ordering by EOD. Uniform Ordering Form
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Update personal address for gear shipments, if applicable. VBM Team Adresses
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For week of 1/29
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Review AR Log each week and confirm applicable sponsorship payments have been received or follow up with client on payment status per payment due dates and amounts on contract. Forward client update to Sandra Torres and cc SVBM. AR Log
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Review equipment inventory and determine what is needed for the upcoming season. Requests for new equipment can be made via the Equipment Ordering Form
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Review and update via Devon Weaver as necessary the Salesforce opportunity details for each contracted local sponsor (contract start/end date, minimum guarantee, first right of renewal, accurate billing details, contractual assets, etc.)
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Take final savings on previous year's account plans