Camp Titan 2016

By camptitan2016
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    Camp Titan 2016 Timeline

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    Program Staff Applications are open

  • Review 2014 Program Staff Application

    Meet with Deisy.
    Review Questions.
    Check with Nicole/Drew as to any accreditation requirements for hiring that we need to include.
    Set due date as 9/18/2015

  • Post Program Staff Application On Line

  • Update Webpage

    Set a meeting wtih Marketing.
    Create a list of edits for page.

  • Reserve Rooms for Counselor Interviews

    Meet with Tracey Magyar from UCC to reserve rooms for interview week (November 14-21).

  • Connect with Marketing to Design a new logo

  • Reserve Toy Storage & Wrapping Rooms

    Contact UCC and Info and Services

  • Radio Rental/Bus and Luggage Truck Reservations/Collect Insurance

  • Determine Location and Timeline for Toy Drive

    This is for November 2-202015 or similar dates
    Contact Info & Services

  • Camp Oakes Contract

    Contact Camp Oakes for 2016 Contract

  • Review On Line Counselor Application

    Meet with Deisy to review application.

    Check with Nicole/Drew as to any accreditation requirements for hiring that we need to include
    Work with Marketing to have time line posted on the webpage.
    Application goes live on 10/12/15.

  • Ensure Eligibilty for Program Staff

    Ensure that all who are accepted meet eligibility requirements (work with Tony/Deisy to have eligibilty checked).

  • Create Promotional Campaign for Counselor Recruitment

    Set a meeting with Erin in Marketing to create a promotional campaign for counselor recruitment.
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    Program Staff Interview Week

    Utilize doodle to have people sign up for an interview.

  • Contact Marketing about Marketing Plan

  • Finanlize Promotional Plan for Counselor Recruitment

    Ensure that all reservations for tables, rooms, etc. are made for counselor recruitment.

    Assign program staff to assist.

  • Notify All Applicants of their Status (Accepted or Not)

    Call and email all.
    Work with Tony on an acceptance email.
    Work with Tony on a rejection email.

  • Order Wristbands

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    Counselor Applications Available

  • Create RSVP for Families Attending Holiday Party

    Make RSVP List for Families

  • Order Cabin Supplies/Name Tags/Activity Supplies/Camp Week General Items

  • Counselor Applications are Due

    Review applications.
    Invite applicants to sign up for an interview time via doodle.
    Assign program staff to interview times.

  • Order Wrapping Supplies for Toys

  • Print/ Laminate Cabin Signs

  • Coordinate Toy Wrapping Schedule

    Include a list of volunteers and their availability for wrapping

  • Set Activities for Party

  • Toy Drive Begins

  • Determine Wrapping Supplies and Activity Supplies

    Holiday Party outline of Activities and Supplies-order ALL
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    Counselor Interviews

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    Verify Counselor Reference

    Call each reference for each applicant and verify that the person wrote the reference and knows the applicant.

  • Send Invitations for Holiday Party to all Families

    Email or Mail invites to all families for Holiday Party
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    Contact Families for Reminders of Holiday Party

    Reminder phone calls of all families to attend the Holiday Party
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    Toy Wrapping

  • Contract Catered Food for Holiday Party

    Contact OC Choice or chosen caterer and purchase all party utensils/food supplies from Smart & Final or other

  • Order Camp Backpacks from Marketing

    Contact Marketing for Design of the Backpacks-include MPF

  • Order ALL Camp Titan Supplies and Deliver by Jan 1

    Confirma all camp supplies and order
    Includes: Sunglasses, Counselor/Rescuer shirts, Hats, Sunscreen, Water Bottles, Chapstick, Flashlights

  • RSVP-Call Families for Party

  • Finalize Agenda for Holiday Party

  • Holiday Party

    11am-4:30pm, TSU Pavilion BC. This is an invitation event for the Camp Titan Families.

  • Notify Counselor Appicants

    Review acceptance email with Tony.
    Review rejection email with Tony.
    Send email to all applicants.

  • Contact ASI Admin Office to get ASI Insurance for Camp Oakes

  • Determine and Reserve Location for Camp Titan Banquet

    Contact UCC

  • Car Rental Reservation for Camp Weekender

  • Assign Volunteers for Check In/Check Out Day

  • Finalize Camper Pick/Up Drop Off Map

  • Assign Volunteers for Check In/Check Out Day

    Include all Responsibilities

  • Prepare Check In/Check Out Check Lists/Parent Info Sheet/Master Check List/Pens/Extra Forms/Materials

  • Order Camper T-Shirts

    Look at Camper Application Information

  • Building Manager Cell Phone and Delayes Bus Signs

  • Buy/Put Together Candy Camp Fire

  • Car Rental Reservation for Camp Week

  • Finalize Bus Assignments

  • Label Radios

  • Print Counselor and Camper Name Tags

  • Coordinate RSVPs for Camp Titan Banquet

    Contact all to participate in Camp Titan Banquet

  • Order Catering for Camp Titan Banquet

    OC Choice or other catering

  • Coordinate Banquet Phone Call Reminders

    Call all RSVP families for Camp Titan Banquet