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The Quality Department liaise with the Heads of Schools requesting the list of Local Education Providers the School wish to visit.
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The Quality Department liaise with the Head of Schools and LEPs to agree dates for visits. Notes: As the Coordinator of the School QM visits, the QMD needs to be kept informed at all times of arrangments made by the Schools regarding the visits.
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The Quality Department finalises the visit schedule with all stakeholders and take it to the QMSG for approval.
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MWPOs liaise with Head of Schools to determine members of Visiting Teams. Notes: The Head of School decides if an External College representative and/or Lay representative is required.
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The Dean Director writes to CEOs, copied to Schools, to confirms visits details.
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When a visit includes trainees administratively managed by London Deanery, the Dean Director writes to Head of Schools in London Deanery requesting a representative to attend the visit.
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The Quality Department creates the Visits master spread sheet and save it on 'Genshare'.
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The Quality Department prepares the 'Draft' Timetable for aech visit and send it to the Head of School and MEM for approval.
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MWPOs start inviting visitors, making arrangements for travel and overnight accomodation where necessary. Notes: When confirmed, enter visitor details onton the master spread sheet on 'Genshare'.
Include Email addresses of those outside of KSS. If visitors cancel, remove the details from the spread sheet immediately and inform the Quality Department -
The Quality Department checks if visitors require training and invites them accordingly.
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HoSs approve visit timetables
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The Quality Department sends the visit timetable to MEMs / DMEs.
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The Quality Department organises the visitor training workshop.