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Fill out funding request for money from PTO,
have a planning meeting with core committee
begin reserving performance spaces
Contact principals at other schools and open dialogue
update all forms with new dates. -
meet with all committee members if possible
present video to staff and discuss mime day at staff meeting
send out presenter applications to presenters -
planning meeting
send in transportation requests -
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All presenter applications are due.
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paperwork to security?
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security person does initial contact with security about gate passes.
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assign presenters to spaces.
send out potluck invitations. -
make schedule for teachers
assign meeter greeters
coordinate arrival times with visiting schools (if any)
begin distributing equipment and supplies to classrooms. -
volunteer meeting - fill presenter folders, assign volunteers,
check with security and finalize! this is last chance to finalize security paperwork. -
set up tower rooms for potlluck.
at least 2 coordinators take sub days and set up spaces
finish certificates and print.
volunteers put up posters outside presentation rooms.
pick up tower room keys
make sure equipment and supplies are in all rooms as requested.
if at all possible check ALL presentation spaces to ensure they are preapared.
buy supplies for potluck and BBQ -
early AM, someone has to open tower rooms and move tables and chairs outside.
Rope off parking spaces on bottom level of parking garage.