Family Reunion

By lifesavor

  • Family consensus to go ahead with reunion plans.

  • Scout Sites

  • Reserve Rooms

    OVERDUE

  • Committee for location

    Decided at Family Reunion ATL

  • Announce Date of Family Reunion

    Website Announcement
    Send Out Email Announcement
    Send Out PostCard Announcement

  • Plan Reunion Activities

  • Determine Interest

    Normally done at 18 -24 mos

  • Set Up Sub Committees

    Communications - Somebody has to make sure everyone knows what's going on. This group will collect addresses, send out surveys, mail invitations, prepare agendas, and make any necessary phone calls.Set-Up and Decorations - From decorating the site to setting up the welcoming table someone has to get the location ready to go.Food - If your family is like mine, the food is the thing. Whether it's ordering from a caterer, organizing a potluck dinner, or setting up a menu for the restaurant

  • Send Out Postcards

  • Reserve Location Space

  • Second Announcement

    Send out a second mailing announcing the (finalized) time and place of the reunion, accommodations, types of activities, budget, registration forms (if needed), and a call for volunteers.

  • Make banquet / catering arrangements

  • Contact a photographer (or delegate a family member as official photographer).

    Cannot complete wo budget

  • Design / Order T-shirts

  • Confirm Reservations, Entertainment, Photographer, Caterer

  • Each committe Submit Budget

    Each Committee Submit Budgethttp://family-reunion-planner.fimark.net/family-reunion-planner-budget-calculator.html

  • FINAL Cost Revealed

    * Communications envelopes long distance phone charges (don't forget faxes)! postage * Equipment Rental or Purchase tables chairs shelters grills pa system music equipment photo or video equipment game equipment (volleyball net, balls, cards, etc) * Fees park or camping reservation fees * Food groceries (food and drink) paper plates and cups plastic silverware disposabl

  • Followup PostCards

  • Printed Materials Prepared

    Programs,

  • Volunteer Request

    Clean Up

  • Decide on Menu

  • List of Attendees Confirmed

  • Volunteer Confirmation

  • Buy Non-Perishables

    name tags, raffle tickets, craft supplies, decorations, paper goods, trash bags,

  • Checklist: Complete for All Aspects

  • Last Minute Prep

    Batteries for cameras, camcorders, Start cooking

  • Pick Up rental or borrowing items

    Create a checklist for all

  • Send Thank you notes to Everyone

    Caterers, Photographer etc.

  • Determine Budget

    Incomplete

  • Organize Committees